Beginning January 2009 CNCS grantees will use the OMB approved Federal Financial Report (FFR) in eGrants to report expenditures of grant fund, rather than the Financial Status Report (FSR) used previously for this purpose.
The FSR fields used by Senior Corps grantees to report demographic information have been moved to the Progress Report.
The following information illustrate where Senior Corps grantees will find the Demographics Information fields that are now on the Progress Report in eGrants, along with the help text.
FGP and SCP grantees will find two additional data fields that will be used to determine compliance with the Direct Benefit Ratio requirement for the stipend programs. These lines appear in eGrants for FGP and SCP grants only.
Look for the new fields in the Demographic Information section of the Progress Report.
Progress Report New Demographic Fields FGP/RSVP/SCP
Volunteer Data: Total Number of Cumulative Hours this Budget Period.
Definition: All Senior Corps grantees will complete this field. Indicate here the cumulative total number of hours accrued since the beginning of the budget period.
Volunteer Data: Total number of Active Volunteers Serving This Budget Period.
Definition: All Senior Corps grantees will complete this field. Indicate here the total number of volunteers in active status who served at any time during the budget period covered by this report.
FGP/SCP Non-Stipend or RSVP w/FGP/SCP Type Services: Total number of Active Volunteers this Budget Period
Definition: Some Senior Corps grantees will complete this box. FGP or SCP grantees with non-stipend volunteers, or an RSVP with volunteers serving in FGP/SCP type services (i.e., mentoring children, respite, etc.) will complete this box. Enter the total number of volunteers who served at any time during the budget period covered by this report.
FGP/SCP Non-Stipend or RSVP with FGP/SCP Type Services. *Cumulative Hours this Budget Period
Definition: Some Senior Corps grantees will complete this box. If you are an FGP/SCP with non stipend volunteers, or an RSVP with volunteers serving in FGP/SCP type services (i.e. mentoring children, respite, etc.), you will complete this box. Indicate here the cumulative total number of volunteer hours accrued since the beginning of the current funding/grant period.
New Demographic Fields– FGP/SCP Only
Direct Benefit Ratio Requirement (FGP/SCP) Volunteer Expense (Non-Federal) Cumulative Expenses to-Date
Definition: This amount reflects the non-federal *cumulative total of the volunteer support expenses (those expenses that were incurred and are listed in Section II: Volunteer Expenses on the approved budget). These are the costs that are directly paid to the volunteers and make up the numerator of the Direct Benefit Ratio calculation. On the previous FSR this amount was entered on line 10 (b) 2. This amount should be provided by the sponsor organization fiscal staff. Enter a dollar amount in this field; not a ratio.
Direct Benefit Ratio Requirement (FGP/SCP) Volunteer Expense (Federal) Cumulative Expenses to-Date
Definition: This amount reflects the federal *cumulative total of the volunteer support expenses (those expenses that were incurred and are listed in Section II: Volunteer Expenses on the approved budget). These are the costs that are directly paid to the volunteers and make up the numerator of the Direct Benefit Ratio calculation. On the previous FSR this amount was entered on line 10 (C) 2. This amount should be provided by the sponsor organization fiscal staff. Enter a dollar amount in this field; not a ratio.
* *Cumulative: The rule of thumb is:
If it is related to dollars then it is cumulative over the performance period (3 year period of the grant). This includes matching and Direct Benefit Ratio requirement information.
If it is related to Volunteer hours or number of Volunteers it is based on the budget year (the 1 year period).
The new FFR report expenditures (and in the case of direct benefit ratio requirement information on the progress report demographic fields) cumulatively over the 3 year performance period (the 3 year period of the grant).
For more information on the FFR follow the link below to the Resource Center.