On this page you are able to enter indirect cost rate records, or view already entered and saved indirect cost rate records for your organization. At a minimum contain your current, valid indirect cost rate should be recorded. You may use the functionality of this page to record a history of some or all of the indirect cost rates that your organization has held if you find that to be advantageous for grant administration, or important information to present to the Corporation for National and Community Service. Once a record is saved it cannot be edited. A record with incorrect information can be corrected by entering the same rate approval as a new record, but with the correct accurate information.
To add a new record, click “add a new.” To view an existing record, click “view.”
Do you have an indirect cost rate to
record? Respond Yes or No.
If your organization has a current, approved indirect cost rate, it must
be reported to CNCS on this page whether or not you intend to request
a budget including indirect costs or not. The rate information you
record will be used in all award negotiation and reviews until it is superseded
by a new approved rate, or expires.
Rate Type. Respond federally
negotiated, state negotiated or 10% of MTDC (Modified Total Direct Costs).
Rates issued by federal agencies are identified as federally negotiated.
Rates issued by state agencies are identified as state negotiated.
If you are eligible for and have notified a federal or state agency
of your intent to use the 10-percent of MTDC rate, indicate 10% of MTDC.
If your rate type is not one of the options, contact your grants
officer for guidance.
Issuing Agency. Respond
by selecting the federal agency that approved your rate, or if not listed,
select Other.
Identify federal agencies using the drop down list. If your rate
is approved by a federal agency other than the ones listed, notify your
grants officer. Other federal agencies may be added as needed.
State Issuing Agency. If your rate has been issued by a state agency, enter the name of the state issuing agency as it is written on the indirect cost rate document.
Acceptance Date. Enter
a valid date.
The acceptance date is usually identified where the rate was signed by
the issuing state or federal agency.
Rate Status. Enter Final,
Provisional or Other – 10%.
Rates issued by federal agencies will almost always be final or provisional.
However, if your organization has formally notified a federal or
state agency of your eligibility and intent to use the 10-percent of MTDC
rate, select Other – 10%. If a state rate indicates a term that
is not listed here, contact your grants officer for guidance. Other Rate
Status options may be added as needed.
Effective From. Enter
a valid date.
The effective from date is found on your indirect cost rate document. If
using the 10-percent of MTDC rate, enter the date your organization formally
notified the federal or state agency.
Effective To. Enter a
valid date.
The effective to date is found on your indirect cost rate document. If
your organization has received approval to extend your rate, enter the
end date of the extension.
No Expiration. Check or
leave unchecked.
If your rate does not have an expiration date, as is the case with the
use of the 10-percent of MTDC rate, check this box, otherwise, leave unchecked.
Extended? Respond Yes
or No.
If the rate “effective to” date has been extended with approval of the
federal cognizant agency under authority of the 2014 Omni Circular, respond
Yes. If it is not an extended rate effective to date, respond No.
Rate Base. Enter up to
500 characters including spaces.
Enter the text as found on your indirect cost rate approval document. For
rates issued by state agencies, enter either the rate base used to determine
the indirect cost pool as stated on your indirect cost rate approval document
or “State Rate N/A.” If you need more than 500 characters, indicate “Summary”
and record the most important content.
Treatment of Fringe Benefits.
Enter up to 500 characters including spaces.
Enter the text as found on your indirect cost rate approval document. For
rates issued by state agencies, enter either the how fringe benefits were
treated in determining the indirect cost rate as stated on your indirect
cost rate approval document or “State Rate N/A.” If you need more than
500 characters, indicate “Summary” and record the most important content.
Treatment of Paid Absences.
Enter up to 500 characters including spaces.
Enter the text as found on your indirect cost rate approval document. For
rates issued by state agencies, enter either the how paid absences were
treated in determining the indirect cost rate as stated on your indirect
cost rate approval document or “State Rate N/A.” If you need more than
500 characters, indicate “Summary” and record the most important content.